by Dianne Kye Events Management
1. think ahead
at least nine months out is the ideal time for reserving room blocks.
the further out you book, the better rate you’ll be able to get.
2. provide choices
it’s wise to offer guests at least two hotel opt, at different price points.
brides tend to overestimate how many of their guests will value staying on-site.
3. see first hand
we’re living in the golden age of website photography or people are getting real tricky with the wide angle lens photos.
to ensure the hotel is good in real life as it looks online, take the time to schedule a visit with the person in charge of group bookings.
it van also pay-literally – to be there,
since putting a face with the name will make the relationship more personal (and you’ll be more likely to get the deal).
4. be savvy
estimates that room block discounts start at around 10% but if you’re hosting a dinner, cocktail hour, or other event on-site, you may get a better deal. inquire politely about these possibilities, as well as any perks: an upgraded suite for two of you, waiving the delivery fee fir welcome bags and assigning your guests rooms with the best views are all common extras you shouldn’t be afraid to bring up.
5. clarify the details
follow up any conversation with an email to confirm, so you have a written record of what you’ve agreed to. if you’re signing a contract be sure everyone’s on the same page in terms of cancellation policies.
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